Common Sense Office Equipment Safety Tips

Chicago copiers

One of the easiest ways to reduce costs in your Chicago offices is to take great care of your office equipment. Routine maintenance and safe operating procedures can go a long way toward keeping your printers and copiers in top operating condition.

Safety First

Many of the routines that keep your copiers in good condition are also common-sense safety procedures. From rogue liquids to cord damage, there's a lot you can do to protect both your equipment and your employees.

Electrical Cord Safety

Improper treatment of electrical cords can cause safety issues as well as equipment breakdowns.

  • Electrical cords that are subject to foot traffic pose several safety concerns; exposed cords are a tripping hazard and the cords themselves can become damaged. To avoid safety hazards as well as equipment failures, keep cords well away from foot traffic.
  • Hiding cords by running them under rugs can cause dangerous overheating.
  • Avoid crimping or cramming too many electrical cords into a small space.
  • Don't exceed the maximum capacity stated on extension cords or surge protectors.

Equipment Safety

Overheating and other issues that impact copiers are often a result of user error.

  • Food particles can cause damage to delicate parts, and it goes without saying that liquids are a major problem. In the case of a liquid spill, unplug the device and contact your Chicago equipment supplier immediately.
  • Consult your owner's manual or vendor before relocating your copiers to another office location. Adequate ventilation is critical to prevent damage from overheating.
  • Complicated paper jams or other failures are best handled by the experts. At no time should a user delve into the inner workings of any of your copiers.
  • Follow the included instructions to keep your equipment as dust-free as possible, and keep your maintenance appointments for thorough and professional cleanings on a regular basis.

At Proven IT, we're committing to helping your Chicago business get the most from your copiers. Contact us for expert service today!

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