Submitted by Walter Whal on Wed, 04/12/2017 - 4:38pm
One of the easiest ways to reduce costs in your Chicago offices is to take great care of your office equipment. Routine maintenance and safe operating procedures can go a long way toward keeping your printers and copiers in top operating condition.
Many of the routines that keep your copiers in good condition are also common-sense safety procedures. From rogue liquids to cord damage, there's a lot you can do to protect both your equipment and your employees.
Electrical Cord Safety
Improper treatment of electrical cords can cause safety issues as well as equipment breakdowns.
- Electrical cords that are subject to foot traffic pose several safety concerns; exposed cords are a tripping hazard and the cords themselves can become damaged. To avoid safety hazards as well as equipment failures, keep cords well away from foot traffic.
- Hiding cords by running them under rugs can cause dangerous overheating.
- Avoid crimping or cramming too many electrical cords into a small space.
- Don't exceed the maximum capacity stated on extension cords or surge protectors.
Overheating and other issues that impact copiers are often a result of user error.
- Food particles can cause damage to delicate parts, and it goes without saying that liquids are a major problem. In the case of a liquid spill, unplug the device and contact your Chicago equipment supplier immediately.
- Consult your owner's manual or vendor before relocating your copiers to another office location. Adequate ventilation is critical to prevent damage from overheating.
- Complicated paper jams or other failures are best handled by the experts. At no time should a user delve into the inner workings of any of your copiers.
- Follow the included instructions to keep your equipment as dust-free as possible, and keep your maintenance appointments for thorough and professional cleanings on a regular basis.
At Proven IT, we're committing to helping your Chicago business get the most from your copiers. Contact us for expert service today!