Document Management: Hardly the New Kid on the Block

Chicago Print Repair, Document Management

You may think of document management as the new kid on the block, but it just isn't so. Documents and their creative management, have been around for thousands of years.

Ancient Document Management

From the Sumerian Kish tablet with its beautifully organized and segmented pictographic inscriptions, to the Library of Alexandria, which catered to scholars and thinkers of the ancient world, mankind has sought logical methods for organizing and accessing his thoughts for thousands of years.

The Power of Ten

We can thank Melvil Dewey, founder of the American Library Association, for the brilliantly logical Dewey Decimal System still in use today in America's public and private libraries. Dewey's simple system was based on ten main classes, which were then subdivided into ten divisions, followed by ten sections. Prior to Dewey's system of placing and locating books on library shelves, librarians organized books by height and date of acquisition, with each one assigned a fixed position.

To Each His Own (Document Management System, That Is)

With the onset of the Industrial Revolution, business office numbers increased rapidly across the country, each with its own method for managing documentation. With no real consistency, file organization and retrieval systems were unique, but unless properly managed, inefficient and often chaotic. It wasn't until the computer age that things began to change for the better.

Computer Age Document Management

  • DOS and its system of storing related information on floppy discs paved the way for digital document management. Discs were labeled, stored, and often relocated through the use of a manual card catalog.

  • Mac and Windows systems, with their graphic WYSIWYG (What You See Is What You Get) user interfaces replaced floppies with folders. Information was stored on hard drives and later on server hard drives. Some documents were completely digitized, never reaching the paper stage at all.

The 21st Century

Today's documents are now viewed as records and bands of data, which can be viewed by multiple users in multiple times and locations. This opens the way for fast, efficient digitized storage and retrieval through electronic document management.

To streamline your organization's information into a highly efficient document management system, contact Proven Business Systems today!