Five Ways to Reduce Your Printing Costs

Chicago office equipment

Printing may be a requirement for your Chicago business, but there's no reason to pay more than you need to for document printing. With printing costs as high as 3-15% of annual revenues for many businesses, it's an area that could benefit from some closer scrutiny.

Five Tips to Slash Costs

It's not necessary to get rid of your print-related office equipment just yet. You can substantially reduce printing costs with some simple, yet effective, adjustments. Here are five easy ones to help you get started.

1. Initiate Automatic Duplexing

There are two sides to every story—and two sides of every sheet of paper. Put those blank sides to good use and set your default print settings to automatic duplexing, or two-sided printing. Your employees will need to remember to check side two for "the rest of the story," but they can get used to that, right?

2. Go Digital

Today's office equipment includes robust document sharing and storage capabilities that by-pass printing. Start putting them to use today for savings you can measure.

3. Reduce Color Printing

Chances are only a few of your staff members need to print in color. Set the rest of your printers to a black-and-white default setting to cut back on unnecessary color printing.

4. Proofread

Use print preview features to catch errors before hitting PRINT. Other methods to avoid errors including asking a coworker to check your work, enlarging the view for a closer look, or taking a break from the project and checking on it later for a fresh perspective.

5. Try Managed Print Services

Discover the tool that many other Chicago area businesses already have in their arsenals. Managed Print Services can help your organization reduce printing costs by as much as 30%!

At Proven business Systems, it's our job to help your Chicago-area business succeed. Contact us for more information about industry-leading office equipment and services today!

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