Office Security Involves Your Printers

Chicago Copiers

The subject of office security is always a buzz, and as well it should be. There is no day that a business could not be completely ruined by the wrong information being made public. Even grocery stores handle individual customer's private information, so imagine the devastation that could occur to a law firm whose information was stolen or hacked. One area of office security that is very easy to overlook is that of your office printer. In fact, it is much more complicated these days because you likely have so much more than just an office printer. Standard print machines in today's office are the multifunctional printer, the desktop printer, fax machines, scanners, etc., With all of the information passing from one device to the next, print security is paramount.

How to Keep Information Safe

When it comes to printing, there are a few different areas that you need to consider to keep information safe. These are as follows:

  • Information in the office - It is important to keep information in the right hands as it roams around the room. With some likely shared printing equipment, you must pay attention to make sure that client information, employee information, and other sensitive documents stay with the right managers and staff.

  • Who, what, when, where - In a similar vein, it is important to be able to tell who is printing what, when they did it, and from what equipment. If someone, like an employee, is sharing information they should not be, it is important for you to be able to retrace those steps.

  • Outside threats - Hackers also target multifunctional devices due to their network. Information is often stored for a while on MFPs after that info has passed through.

Ultimately, it is up to you to find the right combination of in-house work and services to keep your printing safe. Managed print services and managed IT may serve you well, and if you would like to learn more about those services, please feel free to contact us!

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