Relocating your office: How To Move Safely

Moving your business into a new building or onto a new floor is exciting but also a lot of hard work. Just like every big task if you cut it down into simple tasks you won't feel so overwhelmed by the daunting project. If you have already found your new location and set a day to move, it’s time to get started!

Tips to relocate your office equipment safely:

  • If you plan on hiring movers, make sure the company you hire has experience moving offices. Household movers are different from office equipment movers.
  • Make sure to get a copy of their insurance certification for workers compensations, liability, and cargo coverage. You don’t want to have any accidents and be stuck with an outrageous bill. 
  • Take advantage of this time to upgrade any office equipment or software. This is the best time to take an inventory of your current equipment and future needs.
  • Review your existing supplies. You can take this time to set up any print management or IT services that will help you with ordering office supplies.
  • If you still have paper files or filing cabinets, moving is a great time to implement document management or cloud services to reduce the load you are moving. Scan and file your current paper files and destroy the original document.
  • Contact your IT department before you start moving and once you have settled in. If you are outsourcing your IT needs, you will need to make sure they are up to date with your changes as they happen.
  • Never try to lift heavy office equipment such as multifunctional printers by yourself. If you can, hire professional movers to insure your equipment will make it safely.
  • If you work with sensitive material, try to move as much paperwork or sensitive data on your own to avoid losing personal information.

Moving can be fun, but it can also be dangerous. Relocating is a good time to clean out unused office equipment and consolidate machines into multifunctional printers. Contact us today if you have any questions about replacing office equipment today!