What Not to Get When Buying a Copier

Chicago copiers

Some purchasing mistakes are easily overlooked. We buy an ill-fitting pair of shoes or an overripe avocado, and we shrug our shoulders and move on.

Buying the wrong copier for your office isn't quite so easily ignored, especially since you'll be dealing with your choice for years to come. Check out our list of mistakes to avoid, so you don't end up with a device that's wrong for your company.

1. Choosing the Wrong Features

It helps to have a fairly good idea of your requirements before you begin your search for a new multifunction copier. If you're not sure what that entails, spend some time surveying your staff for ideas. If somebody's spending a lot of time with a stapler and hole-punch, they're sure to ask for a copier that includes those features.

2. Not Looking Past Today's Needs

You may be able to get by with a small copier today, but what about a few years from now? A well-maintained device can last your Chicago office several years, so plan for growth when making your final selection. Copiers that include additional paper trays are one way to plan for higher print volumes. Also be sure to allow for plenty of room in monthly duty cycles. You'll be prepared for an increase in document output without overtaxing your copiers.

3. Putting Off Opportunities to Digitize

It may seem counterintuitive, but copiers can help your business bypass printing in favor of paperless workflows. Multifunction copiers include scanning features and powerful workflow solutions that can digitize and route files to designated locations.

As a part of a document management system, your Chicago team's copiers can help your company reduce printing costs, lighten your carbon footprint, and embrace streamlined digital workflows. As technology continues to advance, paperless business processes are required to stay competitive in an increasingly digitized economic environment.

Ready to make the right choice? Give the expert staff at Proven a call to learn more today!

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