in higher education
Colleges and universities see considerable staff and student traffic each day, putting a great deal of financial and technical stress on print devices. The need to curb waste as well as secure documents per FERPA guidelines continually remain a challenge.
Multiple challenges that exist in today’s work environment:
To perform everyday tasks and avoid diminished productivity, higher education facilities have a growing dependency on technology. The more complex the systems, the higher the risk of a breakdown or an inadvertent glitch.
Higher education facilities are challenged with a complicated network of IT software, servers, and equipment to integrate and oversee for uninterrupted operations.
An overwhelming amount of paper, documents, and data to track and manage can slow production and expansion.
A never-ending threat to data security, backups, and storage endangers business continuity.
At Proven IT, we know higher education. We know how to:
- Curb print waste with “Find Me” print on-demand. When one printer goes down, jobs pile up in the queue, eventually releasing when a jam is released, causing large piles of paper waste. Simply send a job to a print server and release from any device on campus with a PIN or card swipe
- Ensure sensitive documents aren’t released to public facing devices, enabling your organization to stay compliant
- Print on-demand documents such as schedules and course information directly from your Multifunction Device (MFD), including Canon, Toshiba and Xerox
- Help your organization recoup costs on student/staff printing through charge-back systems
- Enable mobile printing through web printing integration; universal print drivers allow non-domain devices to submit jobs to the server and release from any device on campus
Your ONE source solution provider
Your ONE source solution provider.
- Printing Hubs for safety, security, and cost savings with fewer devices
- “Follow me Printing” that eliminates downtime by storing print jobs in a customizable queue that can be retrieved at any printer
Green solutions that reduce waste, while offering sustainable equipment with recyclable materials
- Greater efficiency through routing jobs with full-control monitoring
- Ease of supply, maintenance, and support with consolidation of devices within your fleet
- Greater security with “Follow me Printing,” eliminating the need for unsecured, expensive desktop printers
- Savings in time and supplies leading to reduced costs and diminished environmental impact
- Greater efficiency with instant distribution of important documents to recipients you determine, customizable priority reminders, and routing hierarchy
- Added security that ensures your company documents cannot be lost or stolen
- Convenience with scalability to suit your needs and specific routing to departments or personnel you want to include
- Improved productivity with time-saving electronic forms that automatically populate with standard information
- Cost savings and green solutions with the elimination of many, if not most, paper documents
- Supplementing or filling in for current IT staff
- Partnering with your internal group to keep workflow efficient, organized, and productive
- Augmenting your IT staff with help for projects
- Full back-up solutions plus disaster and recovery services
- Help desk access via phone and online
- System monitoring
- Proactive maintenance
- Choosing the right system for your needs
- Adding and servicing equipment
- Installing phone lines
- Adding voicemail
- Changing extensions
- Reprogramming phones
Bundled and dispatched service calls with our other equipment and services