When you think about “data security,” what comes to mind? Chances are, you think about passwords, protected networks, and hackers. These are all important variables when it comes to data security–but did you know that your office equipment, from copiers to printers, can and should be a big part of your security processes? Here are three easy steps to get you started!
Protecting What Matters
Protecting your computers, mobile devices, and networks is an important step toward total security, but you can’t defend your data without taking a good look at your office equipment. These machines are part of everything you do, and they deal with a lot of your data–so it makes sense that they should be a priority when it comes to protection. However, many companies aren’t quite sure how office equipment like printers and copiers should fit into security processes, both online and offline. Luckily, there are three easy steps to tighter security that you can take right now.
Step 1: Pay attention to the “geography.”
The “geography” of your office can be described by how your printers, copiers, and other pieces of office equipment are positioned around your workplace. A great way to boost security is to rethink your geography; just keep printers out of high-traffic areas, and, for teams who regularly work with sensitive data, consider a more secure location (like a room with a key).
Step 2: Consider encryption.
Encryption is a great safety net in case your other security measures somehow fail. Encrypt data in every step of its life cycle, especially on your devices’ hard drives, and you’ll be that much closer to tight security.
Step 3: Start requiring authentication.
Finally, authentication can be a powerful choice when it comes to office equipment security. Just find a method that works with your devices, and then make sure that each user has a unique code or ID in order to gain access.
Perfect security isn’t easy, but getting started can be as easy as one, two, three. If you want to know more about protecting your office equipment, contact us today!